Five Steps to Achieving a Lean Workspace

Creating a lean workspace has plenty of benefits but can seem daunting upon initial implementation. The 5S system for organizing spaces can help with that process, so that work can be performed effectively and safely, ultimately leading to increased productivity and operational efficiency. This system focuses on putting everything where it belongs and keeping the workplace clean, which makes it easier for people to do their jobs without wasting time or risking injury.

1. Sort
Start by keeping what you need and removing what you feel is unnecessary. Label, picture, or outline what is necessary, and move anything unknown out of your direct work space.

2. Set in order
It’s important to be organized and keep necessary tools or materials in a logical order in accordance with how work is performed. Make sure tools used most often are within easiest reach, and tools used less frequently are stored outside of your immediate work area.

3. Shine
Make sure to clean and maintain safe, correct operation of tools and equipment. Regularly check for any problems or defects with tools, supplies, or area function.

4. Standardize
Create a system and find best practices that work for you. Make sure to document and create a system that’s easy for you or others to maintain. Improvement can only begin once we are consistent!

5. Sustain
This system only works when you continue to utilize it. Continue to reassess as you go and ask for feedback from stakeholders. The people doing the work, because of their experience, are key resources to determine the best practice of process, tools, and materials to efficiently serve customers’ needs.

To learn more about how to keep your warehouse, distribution and supply chain operations efficient and productive, visit www.raymondcorp.com.